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    Mailing Reports

    You can set up one or more electronic mail servers to send reports to e-mail addresses. These servers use the Simple Mail Transfer Protocol (SMTP) to forward the reports. While you can configure many servers as SMTP servers, you can only designate one as the primary mail server.

    This topic describes:

    How to Configure SMTP Servers

    An SMTP server is responsible for sending e-mails. Network Director uses the SMTP server to send reports to users. Under most circumstances, you need only one SMTP server. However, you might want to configure more than one SMTP server if you need a server with a distinct SMTP server configuration. In this case, you would configure multiple SMTP servers and mark the server you want to use as Active.

    You can set up or manage SMTP servers from the Manage SMTP Servers page in the Report mode. To access this page:

    1. Select Report in the Network Director banner. The Report Tasks pane opens, displaying the tasks available in the Report mode. The Generated Reports page loads in the main window.
    2. Select Manage SMTP Servers in the Report Tasks pane. The Manage SMTP Servers page opens in the main window, displaying all existing SMTP servers configured for Network Director.

    Use the Manage SMTP Servers page to:

    • View existing SMTP server settings
    • Set up new SMTP servers
    • Edit existing SMTP server settings
    • Test the connection to a SMTP server
    • Set an SMTP server as the active server
    • Delete an SMTP configuration
    • See details of the SMTP configuration

    Managing SMTP Servers

    Use the Manage SMTP Servers page to view and manage SMTP server settings. The Manage SMTP Servers page lists any existing SMTP server settings. The fields in the Manage SMTP Server page are described in Table 1.

    Table 1: Managing SMTP Server Fields

    Field

    Description

    Hidden or Displayed by Default

    Name

    The name you are using to identify the SMTP server.

    Displayed

    Host Address

    The IP address or hostname of the SMTP server.

    Displayed

    Port

    The forwarding port number. Default port number for SMTP is 587.

    Displayed

    Active

    Either yes or no to indicate whether it is the active server. Only one server can be active at a time.

    Displayed

    User Auth

    Indicates whether SMTP authentication is required for the server. This field is either yes or no.

    Displayed

    Use TLS

    Indicates whether Transport Layer Security (TLS) protocol is used to provide shared-secret encryption.

    Displayed

    User Name

    Indicates the username when user credentials are required for SMTP authentication.

    Hidden

    From E-mail Address

    The e-mail account that sends the report.

    Hidden

    1. Establish a new server definition by clicking Add or edit an existing definition by selecting the server and clicking Edit. Either an Add SMTP Settings or Edit SMTP Settings page opens. See Adding or Editing SMTP Server Settings for details on setting up or changing server settings.
    2. Click Done to complete the process.
    3. Click Test Connection to ensure your server is set up correctly. Network Director tells you whether the attempted connection to the SMTP server could be established.
    4. Select a server and click Set Active to make that server responsible for sending e-mail.

      You can also delete any SMTP server definition from use by Network Director reports by clicking Delete.

    Adding or Editing SMTP Server Settings

    The process of establishing a new SMTP server or to changing the values on an existing server is straightforward. Simply enter or change the values in the fields in the Add SMTP Server or Edit SMTP Server page. These fields are described in Table 2.

    Table 2: Defining an SMTP Server

    Field

    Action

    Server Name

    Type a name for this SMTP server.

    Host Address

    Type the IP address of SMTP server.

    Port Number

    Type the forwarding port number. Default port number for SMTP is 587.

    From Email Address

    Type the e-mail address used to send the notification.

    Set as Active Server

    Checking this box sets the server as the Active server. If there is only one server, you cannot clear this box.

    Use SMTP Authentication

    Checking this box requires the server to use SMTP authentication. You must provide user credentials to use SMTP Authentication.

    User Name

    Type the account name accessing the server for SMTP authentication.

    Password

    Type the password twice that is used for authentication.

    Use TLS

    Select if you want this server to use TLS protocol on the SMTP server.

     

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    Modified: 2016-09-29